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How Can You Easily Reach GDPR Mastery Using The Right Software?

by Dessi Vitcheva, Founder of iReina, GDPR specialist -  April 2024

Imagine buying a fridge that also claims to be a washing machine, a dishwasher, and an oven. Sounds confusing, right? Similarly, why invest in a GRC tool that tries to do it all?

As the founder of iReina, one might expect our software to mirror my personality. But here's the truth – it's quite the opposite. I have always been a creative soul, juggling multiple passions simultaneously. From a compliance consultant with a legal background to my ventures in fashion tech, my artistic pursuits span from fashion design to painting, and of course, founder of iReina - an intuitive and artsy GDPR compliance management software.

At iReina, we bring together the seemingly unconnectable – enterprise compliance and art – yet, we remain boutique and laser-focused on our areas of excellence and expertise. Focusing on one thing was a challenging choice, especially for someone like me but my co-founder, Jarrich, and I firmly believe that mastery comes from concentration. As they say in yoga, “where focus goes, energy flows”.

Perhaps you've come across Gary Keller's bestseller, “The One Thing”, which initially challenged my instinctual approach. But over time, I've realised its wisdom, especially for entrepreneurs striving for excellence. At iReina, we've embraced this philosophy wholeheartedly. We focus on ONE THING and do it exceptionally well.

Our specialised expertise is honed over years of hands-on experience in privacy and data protection compliance, providing THE GDPR management solution that any conscientious small or medium business needs to conduct business ethically and without risk.

At iReina, we value integrity and doing business without compromising ethics, integrity, and trust. We also value efficiency and common sense. iReina Software embodies these values, providing organisations that share our ethos with a solution that mitigates risk while remaining straightforward and practical.

"In a world flooded with “GDPR tools” offering all-in-one solutions, aiming to cover everything from cyber risk to ESG, iReina stands apart as a boutique solution for GDPR compliance – because sometimes, less is truly more."

How a GDPR software can help you become fully GDPR compliant?

Don't compromise on quality as it can cost more

GDPR is not without its complexities. It's crucial to apply GDPR not blindly by its letter but in light of its rationale. This requires legal expertise and practical experience – something we bring to the table.

Selecting a GDPR tool that keeps its promise of quality and expertise is critical. In regulatory matters, what has been done through the tool and the documentation can be used as evidence during audits, investigations or litigation. You want to ensure that you do it right from the start. Otherwise, investing in something cheaper or with broader coverage might seem appealing initially, but when issues arise, you may find that it lacks the necessary depth, leading to increased risk and additional expenses.

"At iReina, we're not about proposing « glorified Excel tools »; we offer a high-quality boutique product that values simplicity and focuses on what's necessary."

What is required for GDPR compliance is sometimes less than what is done in practice

Compliance without unnecessary complexity

At the heart of GDPR is a risk-based approach, meaning that while GDPR is industry and size-agnostic regulation, its impact varies based on the volume, type, purpose, and means of personal data handled by an organisation. At iReina, we prioritise achieving risk-based compliance efficiently, avoiding unnecessary complexity. We believe in common sense and understanding the rationale behind regulations, rather than getting lost in their maze. I have seen too many times, companies engaging into overly heavy and complex processes which burden the business unnecessarily, failing to align to GDPR's objectives.

How to shift GDPR boredom to business engagement?

Putting the user at the centre - we care about the human

As creative and forward-thinking founders, we have crafted iReina with a relentless dedication to innovation and a profound focus on user-centricity. iReina has been built to be "cosy" – a term frequently used by our clients to describe its welcoming, user-friendly nature. We guide users at each step, ensuring everything is as easy. But it goes beyond simplicity – we care deeply about how users feel when using our platform. That's why we offer personalised interfaces and an immersive art experience featuring the founder's artwork. iReina is so intuitive that frustrations fade away, eliminating the need for extensive training or reliance on others, and making it pleasant.

Business craves simple, time-saving tools that allow them to focus on core activities while mitigating risks. DPOs, on the other hand, seek timely, quality data to analyse risks and drive remediation efforts – precisely what iReina delivers.

Real-life examples showcasing iReina's success:

Case Study 1: A small European healthcare company faced the daunting task of GDPR compliance amid a critical fundraising roadshow, where flawless compliance was imperative for investor confidence. With limited resources and expertise, they turned to iReina for support. Leveraging our specialised expertise and intuitive platform, the startup seamlessly navigated the compliance process with minimal hand-holding, closing key compliance gaps in no-time. iReina proved to be a game-changer. What could have been a tedious, resource-intensive endeavour was transformed into a streamlined, efficient process. The startup's leadership echoed this sentiment:

" For technology companies navigating highly regulated industries, iReina is a breath of fresh air. It took the guesswork out of the process and terminology, and allowed us to concentrate on producing the information and documentation necessary to run our business. We appreciate the platform and the fast pace of improvements coming from the iReina team. "

Case Study 2: A European branch of a major bank, facing challenges due to limited resources and a dual role Compliance Officer who also serves as the DPO. Seeking assistance, they turned to iReina. In an industry subjected to stringent regulatory scrutiny, selecting the right compliance partner is paramount. They trusted iReina and closed multiple gaps swiftly, with seamless collaboration from the business. This success contrasts from what I've often witnessed in the industry, where getting business adherence is difficult. And where the DPO or external consultants end up doing the GDPR job in excel, hindering business involvement and compliance efficacy.

“I recently had the opportunity to explore the iReina platform, an innovative solution designed to streamline GDPR compliance. As someone deeply invested in ensuring that business adheres to the highest standards of data protection, I found iReina to be an adapted platform helping the institution to cover some of the main requirements in the realm of regulatory GDPR compliance."

How should GDPR look like in the future?

As the data protection landscape continues to evolve and new challenges arise such as AI, it's crucial for businesses to partner with a trusted compliance solution provider like iReina. GDPR should not be something you do once and forget about it, neither something overly complex that hinders your business or everyone hates.

"Together, let's build a future where data protection is not just a requirement, but a reflex as effortless as putting your belt when you enter the car. Whether you're a small, medium or a large enterprise, our platform offers the expertise and support you need to navigate the complexities of GDPR compliance with confidence and ease."

Get in touch with us to learn more about how iReina can help your business achieve compliance excellence and stay ahead of the curve.

  • Indicative non-exhaustive list of GDPR-like laws for which iReina enables compliance: ADGM (Abu Dhabi Global Market) - ADGM Data Protection Regulations Australia - Privacy Amendment (Notifiable Data Breaches) to Australia’s Privacy Act Bahrain - Law No. (30) of 2018 with Respect to Personal Data Protection Law Brazil - Lei Geral de Proteçao de Dados (LGPD) Canada - Digital Charter Implementation Act Chile - Data privacy law updates to Ley 19,628 China - Personal Information Protection Law (PIPL) DIFC (Dubai International Financial Centre) - DIFC Data Protection Law Dubai - Federal Decree Law No. 45/2021 on the Protection of Personal Data (implementing regulations to be adopted) Egypt - Law No. 151 to protect personal data India - Personal Data Protection Bill (PDPB) Israel - Amendments to the Protection of Privacy Law Japan - Act on Protection of Personal Information New Zealand - Amendments to the Privacy Act Nigeria- Nigeria Data Protection Regulation (NDPR) Qatar - Qatar presents a comprehensive federal data protection framework Saudi Arabia - Personal Data Protection Law, implemented by Royal Decree M/19 of 17 September 2021 approving Resolution No.98 dated 14 September 2021, and amended on 21 March 2023 South Africa - Protection of Personal Information Act (POPIA) South Korea - Personal Information Protection Act Switzerland - Revision of the Data Protection Act (DSG) Thailand - Personal Data Protection Act (PDPA) Turkey - Law on Personal Data Protection (LPDP) United States - Various state-specific data privacy laws (e.g., CCPA in California)

The views and opinions expressed in this article are those of the author and do not constitute legal advice.

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